Like many European hauliers, this Belgian fleet operated on thin margins where cash flow is oxygen. Despite delivering goods on time, their invoicing process was lagging significantly behind their physical operations.

The Operational Bottlenecks:

• The "Cab Gap": Drivers would accumulate CMRs (Consignment Notes) and Proof of Delivery (POD) documents in their cab for days, often only scanning them on weekends or returning them physically to the office.

• Manual Validation: The finance team spent 15+ hours weekly chasing missing signatures, decoding blurry photos sent via WhatsApp, and manually typing reference numbers into the TMS.

• The Financial Cost: This administrative lag created a 7-day average delay between delivery and invoice generation. This inflated their Days Sales Outstanding (DSO) and increased their reliance on expensive invoice factoring.

2. The Solution: Axe Global AI "Instant Invoice" Engine

Axe Global AI deployed a non-intrusive operational layer to bridge the gap between the driver’s smartphone and the company’s Finance ERP.

The Workflow Implemented:

1. Instant Capture: Drivers snap a photo of the signed CMR via a simplified mobile interface immediately upon delivery.

2. AI Validation Layer: Our proprietary computer vision model instantly analyzes the document for "Invoicing Hygiene"—checking for a valid signature, readable stamp, and matching reference numbers against the dispatch order.

3. The "Human-in-the-Loop": If the AI detects a blur or missing data (Confidence Score <95%), the task is routed instantly to the Axe Global Center of Excellence (CoE) in Chennai. A specialist fixes the data within minutes—24/7.

4. ERP Injection: Verified, clean data is pushed directly into the client's Transport Management System (TMS), triggering a draft invoice automatically.

3. The Results: Speed, Accuracy, and Liquidity

Within 30 days of implementation, the client moved from a weekly batch-invoicing model to a real-time invoicing model.

• 80% Reduction in Cycle Time: Invoices are now generated, on average, within 2 hours of the truck leaving the delivery dock.

• Improved Cash Flow: By issuing invoices 6 days earlier, the client effectively unlocked a permanent working capital buffer equivalent to one week of revenue.

• 99.9% Data Accuracy: Credit notes due to "billing errors" (wrong weight, wrong rate) dropped to near zero because the AI validates the commercial contract against the POD before the invoice is sent.

"We used to wait for the truck to return to get paid. Now, the invoice lands in our customer's inbox before the driver has even started the engine for the next load. Axe Global didn't just automate a task; they fixed our liquidity." — Operations Director, Antwerp